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Procedures

Admissions | Registration | Transfer Credit | Graduate Course Option | Re-admissions | Examination Policy | On-Line Withdrawal from Courses | Petitions to the Faculty | Change of Major | Fundamentals of Engineering (FE) Exam

Admissions

Undergraduate applications and admissions are handled through the Office of Undergraduate Admissions.

Registration

Registration is on-line at On-Line Student Computer Assisted Registration, or OSCAR, http://oscar.gatech.edu. You can view class schedules, calendars, course catalog, transfer equivalencies and register via secured access. Generally, the registration process is straight forward if planned properly. However, sometimes, issues can occur. Some of these are listed below.

Overloads of closed sections. ISyE has an on-line overload system which is turned on at the beginning of Phase II registration . Sometimes classes (especially popular and/or required ones) will “close out.” In order to register for such a class, you must go to the respective school or department and request an (on-line) enrollment permit. Be prepared, however, to have your enrollment request denied if it is not predicated upon compelling reasons. Requests such as ones based on a desire to take a course with a friend, or from a particular instructor, are certainly not considered “compelling.”

Enrollment in restricted or graduate courses. You may need permission from appropriate school or department. These can be forms or on-line.

Time conflicts. In order to register for two classes that are scheduled in overlapping time periods, you must obtain a signed note from one of the instructors certifying that the conflict will not affect your ability to complete the course successfully. The note should be taken to the person in charge of overloads and permits and a “time conflict override” can be applied.

Holds. If your time ticket indicates a hold on registration, check the OSCAR for an interpretation of the hold and instructions for its clearance.

Cross registration. Students who would like to take courses not offered at Georgia Tech can do so through the cross registration program administered through the University Center in Georgia. The contact for this at Georgia Tech is through the registration office.

Transfer Credit

Coursework completed at another institution may be considered for transfer credit if (i) it was passed with a letter grade of C or better and (ii) it is not a substitute for a course which was failed previously at Georgia Tech. In most cases and for most lower division courses, the Admissions Office or Registrar, upon review of a transcript, will automatically give credit (if deemed transferable) for courses taken at other institutions. You can find the transfer equivalencies online on OSCAR. Otherwise, the student should contact an instructor or associate chair in the relevant department at Tech that the non-resident course is “equivalent” to the particular one here. If you are seeking transfer credit by this means, make sure to bring all relevant materials (course syllabi, textbook, catalog description, tests, etc.) to the instructor of the similar Georgia Tech course, and ask that a Non-Resident Credit Form be completed and submitted to the Registrar. You should check subsequently that the form did reach the Registrar. Remember, the obligation of gaining approval of non-resident credit in this way is the student’s.

Transfer credit appears as the initial entry on a student’s transcript. When credit is granted for a course which has content deemed identical to a Georgia Tech course, the latter course number will be listed. If the credit is for a course that does not “exactly” match a Tech course in content or hours, the listing will appear in generic form, i.e., Math 3xxx.

Graduate Course Option

Undergraduate students can take graduate courses with approval. If the credits are not to be used towards the master degree, there is a minimum GPA requirement of 3.0. Students who intend to use graduate credits toward both the bachelors and masters in the same discipline at Georgia Tech may use up to 6 credit hours of graduate-level coursework in the major discipline. To qualify for this option, students must complete the undergraduate degree with a cumulative grade point average of 3.5 or higher and complete the master's degree within a two-year period from the award date of the bachelors degree.

Re-admissions

A student must apply for readmission if he or she is out of school for two or more consecutive terms or for other situations below. More details are in the GT catalog.

Voluntary withdrawal after completion of term. Students who are on good standing or warning status may apply for re-admission in any subsequent term and expect positive action by the Registrar’s Office. Students who are on probation status must arrange for an interview with an academic advisor to discuss their application for re-admission. A positive recommendation will normally be given if there is clear evidence that the problems which led to the student’s poor standing have been, or are being rectified.

Voluntary withdrawal with all “W” grades. Students who withdraw during a term and receive all “W” grades will not be allowed to re-enter the term following withdrawal. In addition, the application for readmission must be accompanied by a letter which provides a credible explanation of how the problems and/or circumstances that led to the withdrawal have been resolved. As stated previously, students on probation status at the time of withdrawal must schedule an interview with an advisor.

Dropped for unsatisfactory scholarship. Students who have been dropped from school because of unsatisfactory academic performance will not normally be re-admitted. They are advised strongly to seriously consider their educational and career aims and to seek educational alternatives accordingly. Among these alternatives are non-technical as well as engineering technology programs at other institutions. The sobering fact that many students who have fared poorly here must often face is that their aptitude, preparation, or work habits may simply not be amenable to a successful experience at Tech. In such cases, neither the Institute nor ISyE does the student a favor by granting readmission.

On the other hand, and sadly, some students perform poorly (and are dropped accordingly) because of emotional difficulties, family and/or personal problems, substance abuse, and the like. Certainly, if this is the case, the student must be prepared, at the time of the readmission application, to present evidence that such problems contributed to the prior difficulties and that they are presently being dealt with appropriately. Helpful in this regard is documentation from suitable professional sources (i.e., physicians, counselors, etc.).

If re-admission is recommended by the School, the student will be asked to sign a contract which will include a program of study and a minimum grade point average which will assure a GPA of at least 2.0 at the end of the period described by the contract. Failure to meet any part of the contract will result in the student’s dismissal from the institute. With this action, the student will also agree that no attempt will be made to seek further re-admission to ISyE.

ISyE policy is that, void of extenuating circumstances, a student who has been dropped for unsatisfactory scholarship must remain out of school for at least 2 semesters (excluding summer semester). During this time, the student is urged to consider taking courses at an alternative institution. Demonstration of an ability to perform in a satisfactory manner accordingly and with regard to meaningful coursework strengthens the student’s case for re-admission to Tech. Again, please take note that the School (ISyE) only provides a recommendation regarding re-admission. The final decision is made by the Institute Undergraduate Curriculum Committee.

Students are advised to review Section VIII, B.6 of the Student Rules and Regulations stating: “A student who is dropped a second time for unsatisfactory scholarship will not be re-admitted to the Institute.”

Examination Policy

The School of Industrial & Systems Engineering follows the guidelines on quizzes and final exams which are set forth by the Institute Academic Senate. These are provided below. Note that these are only “guidelines” meaning that they are subject to some variance in their application across courses, from term to term, and even among professors. The aim of the School is that adherence to these guidelines be met where and as often as possible.

1. Students should receive some form of performance evaluation prior to the withdrawal deadline for a course. This evaluation can be in the form of an exam, a quiz, a graded project or report, or even (if relevant) from consultation with the instructor.

2. Quizzes or exams may not be given during the week preceding final exams. No final exam will be given earlier than the final exam week under any circumstances. All quizzes and tests must be graded and returned on or before the last day of class preceding final exam week.

3. Each regularly scheduled lecture course shall have a final exam, and it shall be administered at the time specified in the official final exam schedule published and distributed by the Registrar.

4. A request for a change in the final exam period for an individual will not ordinarily be granted (i.e., to meet early plane reservations, to avoid a last period final, to miss rush-hour traffic, etc.). Any such request must be justified in writing and submitted to the instructor well in advance of the scheduled exam period.

5. A request for a change of the final exam period for an entire class must have the approval of the instructor and the unanimous approval of the class as determined by a secret ballot.

6. If a student has two final exams scheduled during the same period, it is the obligation of the instructor of the lower numbered course to resolve the conflict by giving a final exam to that student at a mutually satisfactory alternative time.

7. If a student is scheduled to have three final exams on the same day, it is the obligation of the instructor of the class scheduled for the middle exam period to give a final exam to that student at a mutually satisfactory alternate time.

On-Line Withdrawal from Courses

Georgia Tech policy allows students to withdraw from a course without penalty each term, if they are permitted to do so by their major school. The specific drop-date is published in the academic calendar. ISyE follows Georgia tech policy. However, students should be judicious to avoid waste of time and resrouces. More importantly, “W’s” on transcripts often viewed by prospective employers and graduate schools as indicative of poor planning, ineffective time management, gaming the system, lack of ability to complete assigned tasks, or a propensity for simply “bailing out.” Therefore, a decision to withdraw from a course is a serious one and should be made only after substantial deliberation and preferably in consultation with an academic advisor.

Petitions to the Faculty

Students may ask for relief from any of the Institute’s rules and regulations by submitting a formal request to the Institute Undergraduate Curriculum Committee. The necessary form, called a Petition to the Faculty, can be obtained in the ISyE undergraduate office. Typically, these petitions are granted when the student has been unjustly served by the regulations or when relief is requested from the consequences of a mistake over which the student had no control. Note, however, that these petitions will not be looked upon favorably if they seek protection from the consequences of your own carelessness.

A petitioner should complete the form, obtain the recommendation and signature of the undergraduate advisor or the Director of Undergraduate Studies, and submit the petition to the Registrar. Understand, however, that a departmental recommendation is not routine. If your case is not viewed as a legitimate one accordingly, do not expect a positive recommendation.

Change of Major

ISyE does not consider change of major requests during registration. Please sign up for the next change of major session.

Change of Major rules, effective summer 2013

ISyE follows the Georgia Tech Change of Major rules with exceptions below.

All students, whether they have accumulated 60 hours or not, wishing to change their major to ISyE must meet the following requirements:

  1. All students must enroll in and attend an information session about transferring into ISyE. Information about the sessions and the on-line enrollment form are available on the ISyE web site. There will be an information session in each of the following months: January, February, March, April, August, September, October and November. The date of the session will be announced at least two weeks prior to the session.
  2. Students started as freshman in Georgia Tech Atlanta campus and have not changed major can change their major to ISyE within their first two semesters in residence, not including Summer Freshman sessions, provided they attend the information session and file the Change of Major Form prior to dead week of the student's second semester in residence. After that time, students need to meet the requirements in 3.
  3. All other students, including those who have already changed majors at least once, who have been at GT more than two semesters or who have transferred to Georgia Tech without initially selecting ISyE as their major, must meet the following additional requirements: Complete the following four GT courses: (1) ENGL 1102 English Composition II, (2) CS 1301 Introduction to Computing, (3) Math 2602 Linear and Discrete Math (4-credit), and (4) ISyE 2027 Probability with Applications. If a student receives credit for any of these courses without taking the course at GT, ISyE will select a suitable substitute course. For ENGL 1102, ISyE will select a communication heavy course to be indicated on the Change of Major Form. For CS 1301, the substitute is CS 2316. If a student takes neither CS 1301 nor 2316 at GT, CS 4400 will be the substitute. Furthermore, in each of the four courses, the student needs to receive a C or better and the average of the four grades, weighting all grades equally, must be a 3.0 or better. If any of the four courses is repeated, the most recent grade will be used in meeting these requirements. Finally, the overall GPA from Georgia Tech must be a 3.0 or better.

Since enrollment in ISyE 2027 is restricted to ISyE and a few other majors, students will need to obtain a provisional permit for 2027, which can be obtained after registering and attending an information session. Similarly, since enrollment in Math 2602 is restricted, ISyE will need to work with Math about obtaining a provisional permit.

Fundamentals of Engineering (FE) Exam

The Georgia State Board of Registration offers Georgia Tech students the opportunity to take the EIT exam before they graduate. This is a privilege not normally afforded to the general public. Students who desire to take the exam must fill out the application prior to the deadline established by the Georgia State Board. The application forms can be downloaded from the Board’s website at 222.sos.ga.gov/plb/pels under “Downloadable Forms.” The student should check with the advisor or with the College of Engineering for deadlines and exam dates.

Georgia Tech Rules and Regulations

Regulations concerning Grades, Deficiencies, cross enrollment, etc, can be found in the Online GT Catalog. Below, a few more common ones are listed below.

Incompletes. Incompletes must arrange to remove the incomplete by the end of the next semester, or the grade will be automatically changed to F. A grade change form must be submitted by the instructor to the academic office.

Academic Standing. The minimum GPA for good academic standing is 1.7 for freshman, 1.8 for sophomores, 1.95 for juniors and 2.0 for seniors. Any student who has an overall average below the minimum or whose average for a given semester falls below the minimum requirement will be placed on academic warning and will be limited to a maximum course load of sixteen credit hours. A student on warning whose average for any semester falls below the minimum requirement for good standing will be placed on academic probation and will be limited to a maximum course load of fourteen credit hours. A student on probation whose average falls below the minimum requirements in any semester will be dropped from school for unsatisfactory scholarship.

Maximum Academic Load. Students in good standing may take up to 21 credit hours in any semester. Note that course loads exceeding 18 hours are typically not recommended except for exceptionally talented students.

Pass/Fail. Certain courses may be taken on a Pass/Fail basis. For ISyE students these are limited to free electives. The maximum number of Pass/Fail credits is 3 for those with total of 45 – 70 hours at Georgia Tech; 6 for 71 – 90; and 9 for 91 or more. No ISyE courses may be taken on a Pass/Fail basis by a student seeking the BSIE degree.

Thirty-Six Hour Rule. The final thirty-six hours earned for a degree must be taken in residence at Georgia Tech.

Ten-Year Rule. Courses completed more than ten years prior to one’s graduation date must be validated by a special examination.

Repeating Courses. Courses which are passed normally may not be repeated. Students who wish to repeat such a course must first obtain approval in writing from their major department. Concurrence of the department in which the course is offered is also required.

Responsibilities. “Sloppiness” may not be tolerated by faculty such as overdue assignments, or missed examinations. Indeed, if an examination is missed or an assignment not completed on time without prior acknowledgment and/or explanation, the student should not routinely expect to be given extra time or an opportunity for any makeup work. It is also the student’s responsibility to know and/or to find out when exams, assignments, etc. have been re-scheduled.

Honor Code. Georgia Tech has an Honor Code and the faculty of ISyE is serious about upholding it. If you are deemed to be in violation of the Honor Code, ISyE faculty members are instructed to file a report accordingly with the Director of Undergraduate Studies who then forwards, to the Associate Dean of Students, all documentation related to alleged transgressions. Matters are then handled in the Dean’s Office.

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